Many people thought that computers would reduce the paper clutter in offices. But you will find that paper cans in your office are always overflowing. If you start cleaning your office without proper planning and organization, you will end up moving piles of papers from one place to the other and sit back on your chair; without doing anything useful. There are many ways out of this chaos. Here are a few tips that can help:
1. Write down the main categories of all files in your office. Gather files according to their categories and place appropriate labels to avoid mixing them again.
2. Get rid of duplicate copies of papers, files and photographs. They are covering extra space in your table drawers. It is even harder to find the right file when useless junk is around.
3. Remember to shed papers that have confidential or personal information.
4. Laying the folders flat on your table is old fashioned. It has no agreeable advantage over files placed upright on table with caddies. You will find it easier to check the file with its labels that way.
5. File all important documents in your office. Use colored files if possible. You will never place the file at a wrong place that way.
6. Buy a storage system for files. They come in various shapes and sizes. Choose the one that suits your office needs.
7. Spend a few minutes every day to clean your desk before leaving. You have to come back and work on the same desk. Place everything at the appropriate place. Sometimes you may need to ask the cleaning service to remove the dust and other stains from furniture and carpet.
8. If you are too busy with your work all day, hiring a cleaning service is a good idea. You can also seek their help for one time dusting and vacuuming.
No comments:
Post a Comment